Many users grapple with whether to use Notion for quick tasks and simple checklists, or stick to a minimal tool like Todoist. By adding Todoist to Notion, you can use both apps together, in a single place.

This is accomplished with Notion’s Embed block, which can display Todoist’s web app. Within a certain width, your lists will display just as you’d see them on a mobile device. The Neutral theme pairs particularly nicely with Notion.

Initial configuration can be a bit tricky, however. Here’s the method that works most smoothly across devices:

1. Where you’d like to display Todoist within any Notion page, insert a new block and choose Embed.
2. Paste Todoist’s sign-in URL:
   https://todoist.com/users/showLogin
   Choose Embed link.
3. On every device where you’ll view Todoist within Notion, sign in. Note that sign-in by Google will not work; you’ll need to use a password.
4. On any device, change the embedded link to https://todoist.com. To do so, click the top-right corner of the block and choose Replace.
5. Resize and rearrange your blocks for the most usable and pleasing aesthetic.

By adding Todoist to Notion, you can use both apps together, in a single place. This is accomplished with Notion’s Embed block, which can display Todoist’s web app. Within a certain width, your lists will display just as you’d see them on a mobile device. Notion is a tool for teams and companies that want a better way to manage knowledge, projects, documents, and collaboration. Individuals can also use the product for notes and organizing their lives.

Hitting a road block? Tweet @WilliamNutt.

Notion callsitself an all-in-one workspace for notes and documents, wikis, tasks andprojects, and spreadsheets and databases. Although I still prefer Todoist as mytask manager (I wish Todoist and Notion could integrate!), Notion has become myproject management software tool.

I’ll admit: the learning curve on Notion was a bit rough atfirst. It took a while to understand how the databases work, how pages fit inwith databases, navigating the workspace, and collaborating with others. Idoubt I am using Notion to its full potential right now. But right now, it’sworking perfectly fine for what I want it to do.

Below, I will detail four ways I am using Notion: tracking publications, my thesis students’ progress, summer goals, and notes about the courses I teach. (Click on the links to go straight to that section.)

This is the simplest way I am using Notion is through tracking my publication pipeline. I found a template on Notion and adapted it to my needs. After reading a recent blog post by Chelsea Hetherington, I added tracking the journal, publication date, PDF, and journal URL. I imagine this will be useful for sharing publications when people ask me for the PDF or location of an article. Use this template to track your publication timeline by clicking the “duplicate” button on the top right of the page here.

Below are the two views I currently use for my publication timeline. The first is the table view, in which I can easily see my role, status, and publication information.

The second is the timeline view, in which I see it based on what status the publication is in. Note that under “Properties” I could choose to add showing my role of the publication if I so choose.

I adapted the same timeline template above for trackingtheses across the main stages of the thesis (ideas, proposal, data collection, dataanalysis/reporting, finalizing). Names are crossed out for privacy.

Each thesis student has their own page so I can track themalong the timeline. On this page, we can add comments to each other, add a wikior notes, link to other pages, and so much more.

The bottom link is the most important. This links to anotherpage that is a more detailed tracker of their thesis. I have a template basedon the general timeline to get students finished by graduation within the twoyear program. I let the student track and add things to this timeline and keepus updated. For example, this student ended up creating a table to organizetheir thesis literature, which was added to the template. Usethe template for this thesis tracker by clicking the “duplicate” button on thetop right of the page.

After taking a workshop by Cathy Mazak on staying on top ofsummer writing for academics, I sat down with my list of projects for thesummer, developed all the tasks needed to accomplish those goals, and created arough timeline of when each task should get done. Usethe template for this goals tracker by clicking the “duplicate” button on thetop right of the page.

I have many views I use for this tracker. I like to View Allwhen I’m adding new tasks.

Todoist Vs

I like to view by Status to hone in on what I am currentlyworking on this week. I plan this out every Sunday to ensure I’m always movingprojects forward.

I like to view by Due Date to get a general sense of what I’veaccomplished each month and make sure no month is too heavy.

Lastly, I like to also look by Project to see the list oftasks for each project. Notice I can change the properties shown as well as thesort and filter. If I only want to see tasks that aren’t “Done” or for a singleproject, I can use the Filter feature. If I want to sort by due date or taskstatus, I can use the Sort feature.

Lastly, there is a calendar view that I could use, butI haven’t found that useful because I prefer to add these tasks to my to-dolist on Todoist and track the individual tasks there instead. So I usually onlylook at this once a week.

Todoist Free Vs Paid

Lastly, I have been using Notion to keep notes on all therevisions and notes I make about my courses throughout the semester and as I’mprepping. I had not yet found a satisfactory way to track these notes andthoughts until now! Whenever I have a thought, I can just post it here, addwhich class(es) the note refers to, add a URL if necessary, and even add morecomments and notes by converting the note to a page (the third and fourth itemshave a page icon on the left, which indicates there are comments inside as apage). I can then check off if I’ve reviewed the content already for when I’mdoing course revisions. As you can see, I’ve already reviewed all the materialfor PSYC 570 which I’m teaching over the summer (a course on interpersonaleffectiveness which I’m incredibly excited about!). Usethe template for this course notes tracker by clicking the “duplicate” buttonon the top right of the page.

If you find these templates useful or have questions, let me know in the comments below!